Consultant - Development and Conduct of a Governing Board Self-Evaluation
The ARC Agency Governing Board (the Board) has 7 voting members plus the ARC Director General, who serves as an ex-officio, non-voting member. Two of the Board members are appointed by the African Union. The other 5 are elected, based on a system of regional representation. Each elected Board member has an alternate who is invited to attend Board meetings when he or she is not available. The Board meets at least two times each year, in different locations.
The Rules of Procedure of the Board include a provision for the Board to conduct periodic self-evaluations. The Board intends to conduct its first self-evaluation in 2019. The objective of the Board evaluation would be to review and analyse the current governance structure, systems and processes in terms of evaluating its effectiveness and the quality of decision-making against the backdrop of challenges currently confronting the governance of ARC Agency and to reflect on its appropriateness in light of the 2016-2020 Strategic Framework.
Purpose of the Consultancy
The consultant will develop and implement a self-evaluation tool for the Board, prepare a report with recommended actions for consideration and present the findings to the Board based on the data collected in the course of the self-evaluation, comprising both qualitative and quantitative criteria and analysis, with the findings from the evaluation and recommended actions. The self-evaluation tool should seek to ascertain the level of convergence or divergence of views from members of the Board, Committees, Secretariat, Partners and stakeholders on roles, accountabilities and processes and how that impacts on the effectiveness of these relationships and relative efficiencies of the governance of ARC Agency. The self-evaluation tool must be suitable for future use by the Board without additional support from the consultant.
Duties and Responsibilities
In carrying out this consultancy, the consultant will have the following specific responsibilities.
- conduct a diagnostic exercise through an electronic survey;
- conduct one-on-one interviews (which could be a mixture of telephone calls and preferably in-person interviews);
- lead collective discussion with the Board where circumstances permit;
- observe Board and Committee meetings scheduled for December 2018 to February 2019;
- desk top review of the Statutes, By-Laws and Committee Charters to evaluate alignment and compliance with existing governance procedures and practices with a focus on the core functions of the Board and its Committees; and
- a review of other relevant documentation including minutes of meetings and meeting papers.
It is suggested that between 10-15 interviews would be held with Board members, staff, partners and stakeholders. The list of potential interviewees would be discussed and agreed with the consultant to ensure that they are sufficiently representative of the various stakeholders. From this the consultant would develop an assessment based on data from the findings of the Board self-evaluation survey and interviews, observations taken from Board meetings, and evaluation of ARC Agency’s constitutional documents and associated processes. The consultant would then synthesise the findings and analysis of outcomes for reporting to the Board.
Based on the findings from the diagnostics (both qualitative and quantitative) and benchmarking against best practices of comparable organisations on Board governance, the consultant should develop appropriate recommendations and observations to be considered by the Board in enhancing the performance of the ARC Agency Board. This evaluation should also seek to offer considerations that will enhance the effectiveness of ARC Agency’s Board operations through clarity on roles and accountabilities and effective decision-making. If the consultant wishes to propose methods in addition to these (or, indeed, instead of these) they should be clearly described and the benefits and time requirements to the methods explained and costed.
The Board Evaluation will be owned by the Board Chair but led by the Secretary to the Governing Board.
Project Deliverables, Indicative Milestone Schedule and Budget Envelope
|Conduct a diagnostic exercise through an electronic survey;||January 31, 2019|
|Conduct one-on-one interviews (which could be a mixture of telephone calls and preferably in-person interviews);||February 18, 2019|
|Observe Board and Committee meetings scheduled for December 2018 to February 2019;||February, 2019|
|Lead collective discussion with the Board where circumstances permit;||February 18-19, 2019|
|Desk top review of the Statutes, By-Laws and Committee Charters to evaluate alignment and compliance with existing governance procedures and practices with a focus on the core functions of the Board and its Committees||March 10, 2019|
|Review of other relevant documentation including minutes of meetings and meeting papers.||March 10, 2019|
|Report and Recommendations to the Board on results of the Board evaluation, including assessment of current Board effectiveness and recommendations to improve effectiveness of the Board||March 30, 2019|
- At least 7 years of experience working and advising international organization and/or not-for-profit Boards of Directors;
- Acknowledged track record and accomplishment in designing, developing and implementing self-evaluations for governing bodies in general, and for Boards in particular;
- Experience on Board Governance/Performance/conduct of business;
- Experience on performance evaluation of staff and Board;
- Extensive experience with African organizations;
- Highly detail-oriented, with advanced interpersonal, and analytical skills, especially in the area of governance, human resources and organizational effectiveness.
Deadline for Applications: 4 January 2019
Interested candidates should send their Curriculum Vitae to email@example.com.
 There is the possibility of adding another Board Member, pursuant to the Treaty, to give effect to a co-operation agreement with another entity that is desirous of assisting the ARC Agency in achieving its objectives. Establishment Agreement at Arts. 14 (1)(e) and 21.
Lead Country Engagement Consultant for East and Southern Africa
Job Title: Lead Country Engagement Consultant for East and Southern Africa
Type of Contract: Regular Consultancy
Location: Johannesburg, South Africa
Duration: 11 months, with scope for extension
As ARC prepares to scale up its activities and institutionalize the work of ARC Agency, it requires the services of a Lead Country Engagement Consultant to lead, coordinate, and manage country engagement work for East and Southern Africa. This person shall oversee the development and implementation of the strategy for the overall Country Engagement in East and Southern Africa. Specifically, the Lead Country Engagement Consultant for East and Southern Africa will make sure that the Country Engagement Managers who report to him/her have ensured successful in-country customisation of Africa RiskView, ARC’s weather risk quantification software, and development of ARC contingency plans for countries in support of their applications for Certificates of Good Standing. The Lead Consultant will take the primary responsibility in helping countries understand ARC’s risk transfer. In addition to supervising Country Engagement Managers in seamlessly bringing together these three ARC work streams, the Lead Country Engagement Consultant for East and Southern Africa will also support governments in integrating ARC and general risk management principles.
Working under the direction of the ARC Programmes Coordinator, the specific duties and responsibilities of the Lead Country Engagement Consultant for East and Southern Africa will include:
In-Country Capacity Building
- Lead and guide the Country Engagement Managers (CEMs) in the implementation of the ARC in-country capacity building programme, ensuring all milestones and deliverables with respect to risk pool participation requirements for countries are achieved by the ARC Secretariat
- Work closely with ARC Ltd on the contract finalisation and premium payment issues
External Relations and Political Advocacy
- Lead the advocacy and the political ownership component of the capacity building programme for the region, ensuring that there is adequate buy-in for countries to join the pool
- Support and guide ARC current and prospective countries in accessing premium financing from relevant financial partners
- Interface with partner agencies, governments, NGOs, donor partners, and leading institutions in climate change and disaster risk management at the country and regional level, and guide the Policy and Technical services unit in fostering partnerships with relevant institutions
- Provide a strategic view across programme components and make linkages between them and the greater risk management and food security context in which ARC is operating
- Provide expert advice to ARC’s senior management on strategic advocacy in relevant forums
- Travel regularly all over East and Southern Africa to support CEMs in their ARC activities
- Coordinate and manage the development of country-level budgets and monitor fund consumption
- Ensure that any anticipated financial challenges are reported in a timely manner
- Liaise with the Programme Coordinator on implementation of any programming changes that might be necessary.
- Ensure the development of relevant Country Strategy Notes for all countries in East and Southern Africa
- Ensure coordination and continued information flow between management and government services team and that the strategic objectives of the ARC Agency are clearly communicated to all staff members under supervision
- Guide and support Country Engagement Managers in managing relationships for the Secretariat with ARC Member States
- Lead and coordinate regular work planning and reporting for East and Southern African Country Engagement team
- Effective preparation of countries that wish to participate in the insurance pool, including finalised and validated Africa RiskView Customisation Reports, Risk Transfer Parameters and ARC Operations Plans
- Annual and quarterly work planning and reporting on the in-country capacity building programme for participating and prospective ARC Ltd member countries
- Availability for ongoing support to the Chief Operating Officer and senior ARC staff
Qualifications & Experience Required
Advanced University degree (or Master’s equivalent) from an accredited academic institution in International Development, Development, Economics, Rural Development, Business Administration, or any other related field to international development assistance.
- At least twelve (12) years of progressively responsible professional experience, preferably both in the field and Headquarters, in public sector management, financial risk management, development projects, emergency assistance, or in any other related field
- Progressively responsible supervisory / team leader experience is required
- Experience in working with statistical analysis is required
- Extensive international experience in Africa, in particular in the East and Southern Africa, is required
- Experience in dealing with African governments in the East and Southern Africa Region is required
- Availability to undertake frequent travel
- Senior expert in country programme engagement with a good understanding of the international humanitarian aid, donor and development communities, with focus on the East and Southern Africa
- Demonstrated ability to develop and maintain effective partnerships
- Strong analytical skills in order to identify systemic issues, both programmatic and operational, and develop viable solutions
- Strong interpersonal, negotiation and diplomatic skills with the ability to establish effective working relations with people at all levels and of different national and cultural backgrounds
- Ability to prioritize multiple tasks under tight deadlines in a timely manner within a dynamic environment
- Some knowledge and experience of food security planning and emergency response in Africa is an asset
- Understanding of and skills in applying best management / supervisory practices, including coaching and mentoring staff
- Ability to represent ARC as an advocate and reliable partner
- Excellent written and verbal communication skills in English, including the ability to write clear and concise briefing papers and external communication, strategic operational documents, etc.
- Excellent written and verbal communication skills in French and other official African Union languages (Arabic or Portuguese) is an added advantage.
To apply for this vacancy, please send a CV and cover letter to firstname.lastname@example.org