Job Vacancies and Opportunities

Legal Consultant - Apply by 17 November 2017

Legal Consultant - Apply by 17 November 2017

Under the supervision of the Legal Counsel of the African Risk Capacity Specialized Agency of the African Union (ARC Agency), the Legal Consultant will:

  1. Review and provide feedback on memoranda of understanding, procurement contracts and other agreements;
  2. Support governance activities of ARC Agency;
  3. Support the launch of new initiatives; and
  4. Ensure high quality and accurate French translations of legal documentation are available. The terms of reference for this work are laid out below.

Between now and May 2018, the ARC Secretariat will strive to achieve the following milestones:

  1. Finalize ARC’s 5th insurance pool and form the 6th insurance pool;
  2. Launch the technical component of the Outbreak and Epidemics (O&E) Pilot
  3. Launch the Replica Pilot
  4. Continue the institutionalization of ARC’s functions and effective governance

The Legal Consultant will assist in achieving all 4 milestones.

Responsibilities

Reporting to the Legal Counsel of the ARC Agency and the Director General, the Legal Consultant responsibilities will include the following:

General Responsibilities:

  • Assist with drafting legal opinions, reports, memoranda and other correspondence in French and English;
  • Assist with drafting and/or reviewing agreements and contracts;
  • Research and provide advice on various legal issues under international law;
  • Provide legal interpretations and advise on a full range of issues regarding the ARC Agency and WFP’s various regulations, rules and policies, including the ARC Treaty and other founding documents, WFP rules and regulations, and other basic texts;
  • Duty Travel as required;
  • Other duties as directed by senior ARC staff.

ARC Specific Responsibilities:

  • Review and provide feedback on memoranda of understanding, procurement contracts and other legal agreements;
  • Support the development of policies and procedures for the ARC Agency and the ARC Secretariat to operationalize the functions of the Agency and set standards of good governance;
  • Provide legal support to ARC Agency Governing Board and its committees, and the Conference of the Parties, including helping to organize meetings of those bodies;
  • Liaise with Governments regarding ARC in French and assist with the interpretation of legal instruments in French, in coordination with the Country Engagement Managers.
  • Maintain the legal archives of ARC Agency;
  • Serve as a liaison between the ARC Legal Counsel and the ARC office in Johannesburg;
  • Support the launch of new initiatives, as requested by senior staff;
  • Manage the translation of legal documentation into French, Arabic and Portuguese;

Competencies:
Action Management, Behavioural Flexibility, Client Orientation, Cognitive Capacity, Communication, Ethics and Values, Interpersonal Relations, Partnering, Stamina and Stress Resistance and Teamwork

Results Expected:
Articulate and concise thinking. Timely and thorough written analysis of legal issues on matters pertaining to commercial, international and constitutional law. This includes extensive research on all legal matters in the aforementioned areas. Clear and concise drafting of original documents of a commercial and international legal nature.

Critical Success Factors:

Ability to work under own initiative; tact, and persuasiveness; ability to work harmoniously with people of different national and cultural backgrounds; demonstrated problem solving skills; ability to conceptualise issues and analyse data.

Essential Qualifications:

Education: Advanced university degree in the discipline of law or university degree in the discipline of law with experience and advanced training in private commercial and/or public international law. Candidate must be qualified to practice law or admitted to practice by a recognized national or state bar or law society.

Experience: At least 3 years of postgraduate progressively responsible professional experience as a legal advisor/officer, both nationally and in an international organization (preferably the UN or a UN system organization) and strong practical legal experience.

Language: Working knowledge (proficiency/Level C) of English and French.

Nationals of ARC Member states are encouraged to apply. This role is based in Johannesburg, South Africa, and this position is a short term contract for a period of 6 months, with scope for extension.

Deadline for applications: 17 November 2017

Click here to apply for this vacancy.

 

Business Support Assistant - Apply by 16 November 2017

Business Support Assistant - Apply by 16 November 2017

Responsibilities

The African Risk Capacity (ARC), a Specialised Agency of the African Union administered by the UN World Food Programme, is looking for a suitably qualified candidate to fill the post of Business Support Assistant based in Johannesburg, South Africa.

Under the direct supervision of the Head of Adminstration and Finance, the Business Support Associate Assistant will perform the following duties (not all-inclusive):

  1. Protocol – responsible for staff UNLP applications, accreditation, diplomatic cards and shipment
  2. MPO and PR focal point – Raise Micro Purchase Orders/Purchase Requests (MPOs/PR) for admin needs in accordance with MPOs/POs directive
  3. Invoice processing for admin department services:
    1. Raise PRs and monitor conversion to Purchase Order (PO)
    2. Raise Service Entry Sheets/Good Receipt Notes (SESs/GRNs)
    3. Monitor PO values and ensure sufficient funds for invoice processing and reconcile all invoices against POs
    4. Administration and reconciliation of petty cash requests
    5. Company Vendor creation focal point
    6. Monitor and process invoices on the Invoice Tracking System.
    7. Monthly analysis and follow up of outstanding Fund Commitments and Pre-Commitments
  4. Inventory, Supply and Vehicle Management for ARC Johannesburg Office
    1. Focal point for inventory and supply management; performs duties involving the acquisition, cataloguing, maintenance of equipment, supplies, materials and services
    2. Liaise with WFP for all related procurement activities and maintain an inventory of all ARC assets
    3. Maintenance, insurance, fuel and log book for the official vehicle
  5. Stationery focal point – Keep accurate record and reports monthly on stationery supply and consumption
  6. Ensure registration and distribution of all outgoing and incoming courier mail
  7. Telephone bills coordinator:
    1. Generate, distribute and compile monthly reports on phone expenditure
    2. Administer monthly outstanding private phone calls of all staff
    3. Keep an accurate record of all handsets, mobile sim cards and contracts in the office
    4. Respond to all queries related to mobile phones and liaise with service provider in that regard
  8. Act as alternate for Travel Assistant and Programme Associate, and support with workshop and conference related activities
  9. Any other duties as assigned by the Head of Finance and Adminstration

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  • Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
  • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
  • Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

  • Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
  • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
  • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
  • Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
  • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
  • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
  • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
  • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
  • Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
  • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Qualifications and Experience

Education: Completion of high school education (Grade 12 or equivalent). A post-secondary certificate in the related functional area is desirable. Training or courses related to administration or related discipline an advantage.

Language: Fluency in both written and oral English, French would be an advantage.

Experience: At least five years of progressively responsible work experience in administrative support with experience in general administrative work. At least one year at G5 level or equivalent.

Knowledge:

  • Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
  • Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.
  • Ability to carry out basic data analysis and independently rectify problems requiring attention.
  • Ability to monitor and record financial transactions.
  • Good communication skills required to give and receive information and work with a variety of individuals.
  • Ability to maintain confidentiality
  • Knowledge of standard computer applications including word processing and spreadsheets. Knowledge of ERPs (SAP, Oracle or similar software packages and systems) and/or use of data base an advantage.

This is a short term contract for a period of 6 months. Applicants must be South African nationals or permanent residence holder.

Deadline for Applications: 16 November 2017

Click here to apply for this vacancy.